Home Page            Ruapehu Huts              Bookings Page

1.                  Click on; Online Booking

2.                  Enter your user name and password into the logon boxes

3.                  Click on; Login

4.                  First time users, set up Bookee lists (user menu on the left hand side of the screen) to include your family or any guests you might wish to included.

5.                  Click on; Make a Booking

6.                  Select the dates you want by clicking on the box under the date you want and the bunk you prefer (Both items are subject to availability) Even numbers indicate lower bunks.

7.                  Click on; Select Bunk Nights and the members or guests you wish to book for, from your bookee list from the drop down box.

8.                  Finalise your booking by choosing who will occupy the bunks selected then click; Complete Booking.

9.                  Click on; Printable Booking Form

10.              Click on; Click Here to add modify cheque payment details.

11.              Fill in your bank details

12.              Click; Add Details

13.              Print out two copies of your booking form and post one copy with your cheque to ASC Booking Officer, Ray Trevarton, 6 Stephen Lysnar Place , Hillsborough Ak 1004.  Keep one copy for your records so you know and remember what veges/bread to take.

Booking Rules are to be observed by members & guests:

Note also that, unacceptable behaviour at the huts will not be tolerated.

a.     Only 10 nights accommodation can be booked in advance.

b.     Please ensure you bring the bread or vegetable as detailed on your Booking Form.

c.      You must only occupy the bunk allocated by the Booking System, unless the Booking Officers or Hut Wardens have agreed to a change.

d.     Cancellations must be notified to the Booking Officer by 8pm the previous Monday.

e.     Requests for refunds are to be made in writing immediately.

f.      Requests for meals on arrival must be made at least 24 hours before arrival. There are no guarantees for meals on arrival. Remember, your hut fees cover the cost of your stay. You are not purchasing a service.

g.     Smoking is banned within 25 metres of the huts.

h.     Where members or guests do not comply with the booking rules, or their behaviour at the ski huts is considered to be boarish, uncooperative or unacceptable, the ASC Committee reserves the right to not accept any further bookings for the remainder of the season.  Further in serious situations, where a member’s or guest’s behaviour is considered to be totally unacceptable, the committee may suspend or expel the member or indefinitely refuse any further bookings from a guest.   

 

Elane Spring-Rice

Ruapehu Coordinator 

  

Ruapehu

The Alpine Sports Club owns two huts at Mt Ruapehu, the ‘A Frame’, built in 1966, sleeping 32 and ‘The Ruapehu Hut’ built in 1950, sleeping 20.  The Hut phone number is 07 892-3710.

The huts are situated close together in the Iwikau Village , to the west of the Top of the Bruce Road , at a height of about 1650 metres.  Please see location map in the club Directory.

All the work involved in running the two buildings is done by Club members.  All building, repairs, maintenance and carrying up of stock and supplies is done by club members.  Members and their guests are therefore asked to be considerate when using the huts.

HUT BOOKINGS - BOOK EARLY TO AVOID DISAPPOINTMENT

IMPORTANT – Please read this section HUT BOOKINGS all Ruapehu Information.

The booking system has again been updated.

Bookings can only be made through the ASC website.  If you are a Club Member and have internet access, you are expected to use the new 2008 automated booking system to limit the work needed by the Booking Officer.

To make a booking on the new automated booking system you require a password and code.

To obtain this password and code you need to go to the bookings page and select Online Booking and apply for it in the new automated booking system.  Once you have your password and code you will be able to make your own bookings.

The new automated booking system will show you the bunks available.  It will also direct you to how you should make your booking.

Online Bookings

1.  To make a booking you need to go into the Club automated booking system Either through the website www.alpinesport.org.nz   or directly at www.ibooking.co.nz.

2.  Enter your password and code.

3.  Enter all the names of the people for whom you are making a booking in your bookee list. See menu located on the left hand side of the booking system.

4. Tick the bunks you wish to request from the bunk spreadsheet in “Make a booking”. Move through the dates/months by double clicking on the dates you require on the little left hand side calendar months

5. Once you have ticked the bunk nights you require click “Select Bunk Nights”.

6. All bunk nights will now show your name. You have to change the allocated bunk to the correct name of the person who will occupy the bunk. This is done by clicking the down arrow at the end of your name to show all the names in your bookee list.

7. The system will automatically assign you your bread or vege allocation.

8. Click “Printable Booking Form”. This is to be emailed to the Booking Officer. Payment Pay your money into the Club ASB account 12 3237 0007167 62. Make sure your name is shown on the “Paid in by” space and your booking form number. Please make sure that your internet payment is made the same day as you make the booking. This is so that the payment can be matched to your booking. People posting their booking to the Booking Officer are expected to pay their money into the Club ASB account above, making sure their name and their booking form number appears in the “Paid in by” space on the deposit form.

Confirmation

Once your payment is received by the Booking Officer, and providing all your details are correct your booking will be confirmed and then show up as a yellow bunk space on the website.

Booking by post – No longer available. If you have a problem then ring the bookings officer on (09) 263-8689

Booking Form Codes. A = A Frame, R = Ruapehu Hut. Bunk Room A in the A Frame is closest to the Wardens Room. A, B, C, D being the new bunk rooms, E, F, G, H being the old bunk rooms. Bunk Room A in the Ruapehu Hut is the first bunk room on the right, B next on right C on the left. Bunk Room BUNKS – 1 & 3 are top bunks, 2 & 4 are bottom bunks.

Weekend bookings include Friday and Saturday nights and end at mid-day on Sunday. Weekday bookings start on Sunday afternoon and end on Friday morning.

 Accommodation Rates   See the schedule of hut fees downloadable from the ski page

Cancellation of bookings as per normal cancellation procedures. Late cancellations will incur full bunk night fee to be charged. NO MORE THAN 10 NIGHTS TO BE BOOKED IN ADVANCE. * age as at 1 April.

Cancellations

Must be notified to the Booking Officer NO LATER than 8.00 pm on the Monday prior to the weekend concerned or a minimum of five days in prior to when the accommodation is required. 

If you are a Bunk Night Season Pass holder and you fail to cancel by as per instructions above, and you fail to show up and occupy your accommodation you will be charged the difference between the season rate bunk night fee and the full members rate.  No further bookings will be accepted until the outstanding amount is paid.  Applications for refund must be made in writing to the Booking Officer within one month of cancelled accommodation for consideration by the Club Committee.

Payment for cancelled accommodation can not be transferred to another weekend.  A refund must be requested for all cancelled accommodation.  Any changes of dates requires a new Booking Form and further payment.

Refunds  are not made until  the end of the season.  Please see the cancellation criteria above.  Should the road be closed and you are not able to get up the mountain and have to find alternative accommodation for the night you can apply for a refund.  However if the road is closed and you are not able to get down the mountain and have to stay an extra night please pay for the extra accommodation.  Refunds for special  circumstances will be at the discretion of the Committee.  Don’t forget to include a stamped addressed return envelope with your application for refund. 

Late bookings will be accepted by the Booking Officer by by mail within three days of required accommodation.

With the new automated system, bookings will be able to be made at all times. Obviously bookings made shortly before leaving for the mountain will not be able to be confirmed on the web table but the person making the booking is expected to send in their cheque and bring the food allocated.

Failure to do this could result in your code to enter the booking system being cancelled.

Children  All children must be accompanied by an adult.  Please contact the Booking Officer if you require children under five years to be accommodated.

Guests  Each member may take up to four guests, accommodation being requested for them on the usual booking form.  Additional guests may be allowed at the booking officer’s discretion.  Members are responsible for their guests - inside and outside the huts during the whole of their stay and must ensure that their guests have appropriate clothing, torches, footwear and packs and must also remain resident in the hut throughout their guests stay.

Group Bookings  A limited number of weekends and mid-week periods could be available for groups of friends and associates wishing to hire a whole hut.  Please contact the Booking Officer for availability.

RUAPEHU HUTS GENERAL INFORMATION

Please sign the hut book on arrival as well as handing your booking form in to the Hut Officer.

Weekends for Ski Events and Socials

Special weekends have been arranged for ski instruction and socials.  The  Ski Calendar details are included in the Directory and on the ski page. They will normallybe printed in the July edition of Alpinesport.

Warden  A warden is appointed to oversee the running of the Club Huts in association with the Ruapehu Co-ordinator and Ruapehu Sub-Committee during the ski season (as the mid-week Hut Officer).  The Hut Wardens for 2008 are Daniel Ammann and Tabea Schurch

Hut Officers  are appointed each weekend by the Club.  Hut Officers have much to do;  please do what they ask to help them.  When you make a booking you undertake an obligation to help the Hut Officer with the smooth running of the Club huts.

Noticeboard/Duty Roster  Each hut has a noticeboard located near the kitchen.  Please observe this as it contains important information regarding the running of the huts, fire, evacuation, water, eruption, housekeeping, etc, as well as the Duty Roster to which you are assigned duties during your stay.   Members and guests will be rostered for duties allocated by the Hut Officer.  The duty roster is normally posted on the notice boards in both huts.  Please ensure that your duties are properly carried out before you leave the mountain.  Members are to ensure that the guests have carried out the allotted duties.

Hut Keys  The Warden and Hut Officer have access to Hut Keys.  One key operates all locks in both huts.  Keys are distributed by the Booking Officer when the Hut Wardens are not in residence and must be returned as soon as possible. 

Bedding  Hut users must take a pillowslip and sleeping bag.  Or pillowslip and sheets.  Duvets may be available for rental at $10.00 per weekend - contact the Hut Warden each time you require a duvet, at least 24 hours in advance of your arrival, preferably by email. 

Food  Breakfasts and evening meals are provided from the DAY AFTER arrival, but NOT lunches. Note That evening meal on night of arrival is to be prepared and cooked by yourself, unless you have made arrangements with the Hut Warden, at least 24 hours in advance of your arrival.  Your Booking Form Confirmation advises you of your fresh Food Allocation.

Lockers  are located in the A Frame and Ruapehu Huts at Mt Ruapehu.  These are fitted with club combination locks.  A limited number of lockers are available for hire.  Contact Elaine Spring-Rice, Ruapehu Subcommittee for details. 

Ski Racks  A limited number of ski racks are available in both huts.  Members and guests are asked to observe the following rules:

- Skis will only be stored during the ski season.

- By 1 December both skis and padlocks are to be removed from the ski racks.

- Skis that remain will be removed from the racks and stored under the A Frame at the owner's risk.

- During the ski season only ski racks storing skis may be padlocked.

- Where vacant ski racks are padlocked, the locks will also be removed as a matter of course.

- Padlocks are to be named.

Fire Precautions

FIRE IS A VERY REAL RISK.  Adequate help can not be expected. 

 SMOKING IS NOT PERMITTED WITHIN 25 METRES OF THE BUILDINGS.

  The consumption of alcohol is not permitted in the bunk rooms.

NOTHING SHOULD BE LEFT ON OR OVER HEATERS OR STOVES.

Hut users are expected to study and know the fire precautions in both buildings.  Smoke stop doors are to be kept closed.  All heaters must be turned off at night.

Water Conservation - CONSERVE WATER - IT’S SCARCE

NEVER leave taps running - even when cleaning teeth.  Flush the toilet only as required.  Toilets are fitted with water savers which only flush while pressed.

Work Parties  Our two huts are maintained by club members.  Department of Conservation Rangers inspect all club huts annually.  Ours receive consistently high ratings, but standards are only maintained by our work parties.  All members are expected to take a reasonable share of this work, whether at Ruapehu or in Auckland .  Fees for food and accommodation are not paid by members on work parties.  Work parties normally take place between February and June each year.

WHAT TO EXPECT DURING YOUR STAY AT RUAPEHU

The Hut Officer will introduce him/herself to you usually the following morning (if you arrive late at night).  He/she will explain a few rules and procedures regarding the Duty Roster, water, fire, eruption and evacuations, etc.

A cup of tea will be served in your bunk room at approximately 7.00 am each morning (for those not rostered on breakfast).  Please respect others who will be sleeping until that time.  Breakfast will follow  in the dining room at approximately 7.15 am .  There is to be no eating or drinking (alcohol) in the bunk rooms.  Dinner is served at approximately 7.00 pm (but you can also check with the Cooks on the day).

If you are leaving the area, eg, going skiing at Turoa for the day, let the Hut Officer know.  Also inform the Hut Officer if you are going home early, want to stay additional nights or do not require dinner on a particular evening.

Members are responsible for their guests at all times.

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